Accounts Payable Systems

The ALLIANCE™ Accounts Payable application delivers complete control over the AP process, from invoice entry to approval procedures and check printing. Detailed information is provided that contributes to effective cash management, complete vendor analysis, and informed decision-making.

Accounts Payable Application Benefits

• Application control file provides flexible set-up
• Maintains current and historical information on A/P transactions and individual vendors
• Provides complete vendor profile outlining status, terms, Y-T-D activity, and discount plans
• On-line inquiry and search routines provide quick access to A/P transactions and vendors
• Processess invoices, credit-, and debit-memos
• Assigns voucher numbers to transactions automatically
• Retains thorough information on each A/P transaction
• Automatic or individual approvals
• Hold payment routines prevent payment to questionable vendors
• Provides pre-positing edits for accuracy
• Offers complete check writing with separate remittance advice routines
• Produces 1099's for simplified year-end processing
• Allocation of expenses to different areas or departments handled easily with automatic distributions
• Accommodates writing from multiple checking accounts and banks
• Flexible remittance processing supports typed, immediate-print, and manual checks
• One-time vendors handled through a temporary vendor option that prevents the accumulation of unneeded data
• Extensive audit trails furnished with on-line inquiries and hardcopy reports
• Tracks information as it interfaces to the ALLIANCE General Ledger application

    
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Accounts Payable Reports

• Vendor Lists
• Vendor Analysis Report
• Vendor History Report
• Invoice Audits
• Open Item Report
• Aged Accounts Payable Report
• Cash Requirement Report
• Check Edit List
• Check Registers
• Distribution to General Ledger
• Expense Account Summaries
• Vendor Balance Report